Convention and special events planner

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 40 hours per week
• Education: College/CEGEP
• Experience: 2 years to less than 3 years

Work setting

• On-site customer service

Tasks

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Plan and arrange for accommodation and transportation services
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Manage Event Logistics
• Develop and implement business plans
• Implement marketing activities
• Carry out management duties
• Attend to group arrivals and departures
• Connect power to audio and visual equipment
• Manage events
• Supervise food service operations
• Direct the marketing strategies of establishments
• Develop communication strategies
• Conduct research to support content production

Computer and technology knowledge

• Database software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Search Engine Optimization (SEO)
• Social Media

Area of work experience

• Hotel, motel, resort

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask
• Dependability
• Creativity

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day