Manager of surgical access and administrative services

Operating Room Division

Be part of an organization that is redefining private healthcare.

The Lacroix Medical Group is a major player in Quebec's private healthcare sector, structured around three core areas of activity:

• Network of medical clinics
• Operating Rooms
• Biomedical Laboratory

Supported by a comprehensive corporate structure (finance, information technology, legal affairs, human resources, marketing, and call center), the organization operates in a demanding, constantly evolving environment where collaboration and performance are essential.

Since its founding in 2009, the Group has experienced sustained growth and now has nearly 350 employees.

As part of its development, Lacroix aims to continue optimizing its operations and strengthening its growth initiatives both nationally and internationally. To support the growth of our surgical activities in Quebec City and Laval, we are seeking a Surgical Access and Administrative Services Manager. This key role directly contributes to the performance of our operating rooms by ensuring a smooth patient administrative journey, optimizing the pre-operative process, managing administrative teams, and continuously improving access operations. Your Role Reporting to the Operating Room Director, you will be responsible for all access activities, the pre-operative pathway, and administrative services supporting the operating rooms in Quebec City and Laval. In this role, you will lead the pre-operative and administrative teams, including the secretarial staff, and ensure the performance of processes that contribute to a smooth patient journey and the optimal use of operating room capacity. You will work closely with the operating room managers, responsible for clinical activities and the daily operations of the rooms, to ensure the alignment of operational priorities, the achievement of performance objectives, and the continuous improvement of services. You will also collaborate with clinical teams, human resources, finance, the quality and continuous improvement team, as well as various external partners. Through your inspiring leadership, rigorous management, and ability to optimize processes, you will contribute to improving access to services, supporting the growth of surgical activities, and ensuring the achievement of quality, efficiency, and organizational performance objectives.

What you will accomplish

Mobilize and develop teams

• Manage the secretarial and pre-operative teams for both operating theaters.
• Plan staffing levels, manage schedules, absences, and replacement needs.
• Participate in the recruitment, onboarding, integration, and development of employees.
• Evaluate performance, establish clear expectations, and foster a culture of collaboration, accountability, and continuous improvement.
• Support teams through organizational changes and evolving practices.

Optimize access to services and the patient journey

• Manage the pre-operative patient journey, from the surgical request to the Surgery.
• Follow up on requests, submissions, reminders, and waiting lists.
• Coordinate the various administrative and clinical steps to ensure a smooth, safe, and compliant patient journey.
• Maximize conversion rates, operating room occupancy, and the utilization of available capacity.
• Proactively monitor available time slots and coordinate occupancy strategies in collaboration with operating room managers, clinics, and the call center.
• Reduce access delays, bottlenecks, and avoidable cancellations.
• Contribute to achieving growth and accessibility objectives for surgical services.
• Manage temporary accommodations and related services to provide an optimal experience for patients and their families. accompanying staff.

Ensure the efficiency of administrative and support services

• Supervise and optimize administrative and financial activities, including invoicing, accounts receivable, internal controls, and variance resolution.
• Manage suppliers, equipment, and support services to ensure resource availability and quality of service delivery.
• Ensure compliance with internal policies, administrative procedures, and authorization thresholds applicable to its areas of activity.

Drive performance and continuous improvement

• Develop, monitor, and analyze performance indicators related to pre-operative wait times, access to surgery, cancellation rates, conversion rates, operating room occupancy, and capacity utilization.
• Deploy and lead the Management dashboards.
• Identify opportunities for improvement and implement the necessary actions to optimize operational and financial performance, as well as the patient experience.
• Produce analyses, recommend action plans, and monitor results.

The ideal candidate

You are recognized for your inspiring leadership, your ability to structure operations, and your capacity to collaborate effectively with multidisciplinary teams.

You enjoy analyzing performance, optimizing processes, and implementing concrete solutions that have a lasting impact on the organization and the customer experience.

You possess, in particular:

• University degree in administration, operations management, healthcare management, or a related field.
• Minimum of five years of experience in team and process management Administrative skills.
• Experience in the healthcare sector, in a surgical setting, or in a regulated environment (an asset).
• Experience in continuous improvement and process optimization.
• Excellent command of performance indicators and operational management.
• Excellent interpersonal, communication, and influencing skills.
• Strong customer and results orientation.
• Excellent organizational, planning, and prioritization skills.
• Excellent command of French and English, both spoken and written.
• Proficiency with office software, dashboards, and management systems.

Work Location

• Quebec City (70%) and Laval (30%), with regular travel between the two operating rooms. A sustained on-site presence is required to support the teams and monitor operations.

  Why choose the Lacroix Medical Group?

  We offer you the opportunity to play a key role at the heart of our surgical activities and to have a direct influence on performance, patient experience, and the development of our operating rooms.

  You will benefit from:

  • A key position with a direct impact on access to care and the performance of operations.
  • A high degree of autonomy in your role.
    • The opportunity to contribute to the development of a rapidly growing sector.
    • A dynamic, collaborative, and innovation-driven team.
    • Concrete and stimulating continuous improvement projects.
    • An environment that fosters collaboration, professional development, and autonomy.
    • Competitive total compensation.

Working Conditions and Benefits

By joining the Lacroix Medical Group, you will thrive in a stimulating and growing environment where employee well-being and development are our top priorities.

Our Benefits

• Annual gift card at Lacroix Private Medicine providing quick access to physicians and nurse practitioners.

• Annual health credit account.

• Continuing education and professional development budget.

• FTQ Workers' Fund with employer contribution.

• Monthly cell phone allowance and expense account for travel to the Laval operating room.

• Competitive vacation and flexible work days.

• Free parking.

• A growing network offering numerous opportunities for advancement.

An environment conducive to your professional development

• A modern, dynamic, and constantly evolving work environment.

• A culture of continuous improvement and innovation.

• A committed and collaborative team.

• Activities that foster teamwork.
• Unlimited coffee ☕.

 

Do you want to have a real impact on access to care and the performance of surgical procedures? 

Join an organization where operational excellence, patient experience, and continuous improvement are at the heart of everything we do.